Organizing a shoot with folders

Folders let you organize a shoot’s photos into named groups — Ceremony, Reception, Class 3B, one folder per shooter — and your customer’s gallery picks up the same structure as tabs. Folders are entirely optional: a shoot with no folders looks and works exactly as it always has, for you and for your customers.

They’re most useful on large shoots. A customer who wants eight ceremony photos can open the Ceremony tab and download just that folder instead of pulling the entire delivery — faster for them, and less of your data-transfer allowance spent per delivery.

Creating folders

Open the shoot’s media panel (the camera icon on the shoot):

• On a shoot with no folders yet, click Organize into folders, type a name, and click Create.
• Once a shoot has folders, use New folder to add more, type a name, and click Add.

Folders appear as a row of chips above the photo grid, next to Shoot root (the photos not in any folder). Each chip shows the folder’s name and how many items it holds.

A few practical notes:

• Folders are flat — one level, no folders inside folders.
• A photo lives in one folder at a time (or at the shoot root).
• Folders are purely organizational: pricing, packages, and access are still set on the shoot itself.

Renaming, reordering, and deleting

• Rename — double-click a folder chip and type the new name.
• Reorder — drag a chip onto another chip; the order you set is the order your customer sees the tabs in.
• Delete — click the small X on the chip. Only empty folders can be deleted. If the folder still has photos, you’ll be asked to type the folder’s name to confirm, and then offered Move contents to root first, so nothing is ever deleted with the folder. Deleting a folder never deletes photos.

Moving photos into folders

Use Select (shown once the shoot has at least one folder):

1. Click Select, then tick the photos you want to move.
2. In the bar that appears, pick a destination under Move to… — Shoot root or any folder.
3. Click Move.

Uploading straight into a folder

Once a shoot has folders, a destination picker appears next to Upload files — choose Upload to: Shoot root or Upload to: any folder, and the batch lands there. Uploading folder-by-folder is also a nice way to break a big event into smaller, safer upload batches.

What your customer sees

• No folders → no change. The gallery looks exactly as before.
• With folders, the gallery shows a tab per folder (with a count). Photos at the shoot root appear under an Unsorted tab — which only shows up if there actually are unfiled photos.
• If the shoot has nothing unfiled, the gallery lands on the first folder that has photos — customers never open to an empty tab.
• On a folder tab, customers with unlocked photos get a Download this folder as ZIP button — same rules as the gallery-wide download, just scoped to that folder. (The Unsorted tab doesn’t get one; use the gallery-wide download for those.)
• If the photos in a folder come to more than about 1 GB, its ZIP comes as numbered parts of up to 1 GB each, the same as the gallery-wide ZIP. A ZIP holds photos only; videos are not in it.

Folders in public galleries

Public galleries support folders too, managed right in the gallery editor with the same folder controls as a shoot — create and rename folders, drag to reorder, choose an upload destination, and move selected images between folders and the Gallery root.

Visitors to a gallery organized into folders get the same experience customers do: folder tabs, an Unsorted tab when there are unfiled images, and a Download this folder button for what’s available to them.